Minutes-September 28, 2006

FOUCL

Friends of Union County Libraries

Minutes

September 28, 2006

Meeting was called to order by Chair, Diane Walker.

Treasurer’s Report – Richard Hutchison . Expenditures, $609 to Heritage Quest, $26 for stamps, $50 for Bookmarks leaving a total of $1324.80.

Update on Books N Bites – Arlene

Kat reported that Janet Hume has two students who would be willing to help FOUCL

One would be willing to update our database of members and spreadsheet. Robert Woodworth will meet with us in November or December to explain the spreadsheet.

Another would provide technical assistance on the 501c3 application. The cost of approximately $100 would be funded by Kat’s organization.

Kat announced that the Town Hall meetings have been cancelled.

Discussion was held on how to conduct a membership drive. Also manning a table at basketball games to survey prospective members.

Discussion was held on plans for a major fundraising event to pay for election expenses. Perhaps a dinner theatre.

The Read Union County Project would need us to recommend a book and plan how to order and pay for books for this project.

Meeting Minutes-July 20, 2006

Friends of Union County Libraries

Minutes

July 20, 2006


Meeting was called to order by President Diane Walker. Donna Patterson,
Diane, Kat Davis and Arlene Young were in attendance.

Treasurer sent a report that there had been no activity since the last
meeting.

Kat reported that a partnership had been formed through the Library District
organization that included about a dozen groups in Union County interested
in literacy. A survey had been conducted and that was the topic all felt
strongly about. This Literacy Alliance for Union County plans to write a
grant to support a literacy coordinator in the Library District. They will
support a story telling booth at the County Fair.

The Copy Club display window is available for August and Diane, Donna and
Arlene will put together a display advertising the Fundraising event.
Another possible title for that cooking class is Recipes and Reading,
currently the title is Food for Thought. Suggestions are welcome. Diane's
daughter will make a poster for both the window display and the Fair
Literacy display. Items to be arranged are a child's table and chairs,
books, recipes, dishes, Donna's wine bottle and the poster. Perhaps a
tablecloth for the back wall.

Donna reminded us that we will need help applying for the 501c3 status and
suggestions were made about how to accomplish that. Perhaps someone on the
membership list would be willing to help.

Kat has a person who would be willing to call the membership list and ask
about interest in our group and what part of the program they might be
interested in helping with.

We discussed having an open house with appetizers at some stunning home of
interest in the valley in hopes of attracting people to learn about FOUCL
and perhaps boost our membership. Several homes were suggested which led to
the idea of a tour of "Country Homes" perhaps next year as a money raiser.

Arlene is to coordinate the book list for our current fundraiser and consult
with Merlyn to be sure the Nazarene Church is appropriate and settle on
theme and his choices of what to prepare. She also needs to contact
Sunflower Books and Earthen Books to see if they would like to set up
displays. Also attractive would be library displays with the books that are
available from the list we are collecting.

Michelle Farmer has resigned from the Board, but will remain an active
member. We discussed having monthly Board meetings to which all members
would be invited but having fewer membership meetings.

We will communicate by email during August and meet again on September 28th
in the Meisner room..

Agenda- July 20, 2006

AGENDA

July 20, 2006

Call to Order

Review minutes

Modifications to agenda

Reports

Treasurer - Richard

Library District - Kat

Fundraising (Food for Thought event) – Arlene

· Window Display for August – Diane (What, who, when?)

· County Fair opportunity to promote FOUCL – Kat

· Heritage Quest follow-up and closure (Billing, evaluation, Foundation)

· Logistics: (membership list, BLOG updates)

· Membership drive and/or Holiday event?

Other?

Next meeting

Adjourn

Meeting Minutes- June 22, 2006

Minutes

June 22, 2006

The meeting was called to order at 5:40 by Diane Walker.

Treasurer's Report: Richard reported that the we have $2,168.80 in the account. This includes $609 for Heritage Quest. To his knowledge we have not yet been billed.

Food for Thought: Those present agreed that it would work best to have Arlene present reports at each meeting rather than trying to do planning for the event during the business meetings. The FOUCL Board requests that by August, Arlene be able to report on the menu, estimated expenses, ticket costs and plans for advertising so that others can begin to help promote the activity. They also asked that she check to see if Merlin is willing to do two sessions if ticket sales are brisk. Will the Nazarene Church kitchen work for his purposes?

Phone survey: The Board approved a survey sheet to be used to conduct an evaluation of the FOUCL Membership List for commitment and level of involvement. Kat has a volunteer who has agreed to take this on.

Bookmarks: Approved for printing with modification to include Friend’s Blogsite information on the front.

Database: Bookmarks have been distributed that will allow people to access EBSCO and Heritage Quest databases from home. Heritage Quest not yet up, should be operational when OSL technical person gets back from vacation.

Window displays: Arlene and Donna will be reminded to take down the exhibit at Copy Club.

Karen and Diane suggested that the Food for Thought fundraiser would be a great display for August. They will talk with Arlene. Ideas for other locations included a storefront in Cove, Cam Credits.

La Grande board mtg.: As of the last contact with La Grande, a meeting time had not yet been announced. Donna Patterson was handling the contact.

Friends at Children's Summer Events: The Board agreed that a display table should be available at children’s programs to promote the Library District and FOUCL. The next children’s programs will be Mud Pie Trio (July 13 and 14) and Cwerks, Inc. Children’s Theater (July 27 and 28). Kat has some exhibit materials ready that are also being used at Farmer’s Market.

Fair-Storytelling tent: Kat discussed formation of a new, Union County Literacy Alliance made up of public and school librarians, school reading teachers, EOU and various social services that promote aspects of family literacy such as Head Start. The first event for this group will be to put up a storytelling booth at the county fair. Kat is organizing this. Karen Campbell volunteered to take a shift and distribute information about FOUCL.

Next meeting-July 20, 1001 4^th Street at the Misener Room.

Meeting adjourned at 7:10 pm.

Submitted by Karen Campbell for Arlene Young

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Minutes of April 27th Meeting!

Friends of Union County Libraries

Minutes, April 27, 2006

The meeting was called to order by President Diane Walker at 5:30 pm.

In attendance: Richard Hutchison, Kat Davis, Karen Campbell and Arlene Young.

Treasurer’s Report: The treasurer reported $1,424.80 in the treasury and an increase of 5 new members since February 28. He was authorized to buy an attaché case and a roll of stamps to be used for his correspondence. The FOUCL address is P.O. Box 359, Union. The box number has not been right on some of our correspondence.

The Lori Hayes-Kotter Fund was discussed and a check for $190 will be delivered to the North Powder Library.

OLD BUSINESS

Library Board Visits: Assignments for library board visits throughout the county were discussed and new assignments were made.

Food for Thought Fundraiser: The “Food for Thought” fundraiser was discussed and it was decided to have just one cooking school in La Grande at the Nazarene Church if possible on October 10. Kat will contact a church member to plan an appropriate date and see if they will donate the space. Arlene will contact Merlyn with our changes in plan when we have a firm date and book titles. All of us are asked to think of book titles that we could give him to choose from in recommending a menu to prepare. Suggestions so far are Like Water for Chocolate, Fried Green Tomatoes, The Sweet Potato Queens, Babette’s Feast, Chocolate to Die For. It was suggested that book ideas could be posted to the FOUCL Blog to stimulate conversation!

Community Events: Community events, particularly parades were discussed and we tried to settle on one parade in each town. Kat suggested using decorated book carts and doing a drill team routine during the parades. Karen Campbell and Richard Hutchison are choreographing. Ten to fifteen people would be needed for the drill team. Practicing could be done in a parking lot. We hope to start with Hog Wild Days and progress to the Livestock Show or the Grassroots DooDah Parade in Union, Imbler 4^th of July Parade, Elgin Stampede, Union County Fair Parade, Cove Cherry Fair and the Oregon Trail Car Show in North Powder. We are all to call looking for volunteers. Perhaps we could also tap into high school students and library aides.

Database: Arlene reported that we are assured of funding for the Heritage Quest database. We are still waiting for the check and an address and password that can be accessed by everyone in the county.

NEW BUSINESS

OLA Report: Kat gave a report on Every Child Ready to Read Parenting Classes to be started next spring and FOUCL agreed to help with funding.

Next meeting will be May 25, 5:30 pm at the Meisner Room beside the County Clerk’s office on 4th.

Assignments: call to secure volunteers to march in parades and brainstorm books about food to choose from for our cooking school. Line up for the Hog Wild Days parade begins at 10 am Saturday, June 3.

Minutes of April 27th Meeting!

Friends of Union County Libraries

Minutes, April 27, 2006

The meeting was called to order by President Diane Walker at 5:30 pm.

In attendance: Richard Hutchison, Kat Davis, Karen Campbell and Arlene Young.

Treasurer’s Report: The treasurer reported $1,424.80 in the treasury and an increase of 5 new members since February 28. He was authorized to buy an attaché case and a roll of stamps to be used for his correspondence. The FOUCL address is P.O. Box 359, Union. The box number has not been right on some of our correspondence.

The Lori Hayes-Kotter Fund was discussed and a check for $190 will be delivered to the North Powder Library.

OLD BUSINESS

Library Board Visits: Assignments for library board visits throughout the county were discussed and new assignments were made.

Food for Thought Fundraiser: The “Food for Thought” fundraiser was discussed and it was decided to have just one cooking school in La Grande at the Nazarene Church if possible on October 10. Kat will contact a church member to plan an appropriate date and see if they will donate the space. Arlene will contact Merlyn with our changes in plan when we have a firm date and book titles. All of us are asked to think of book titles that we could give him to choose from in recommending a menu to prepare. Suggestions so far are Like Water for Chocolate, Fried Green Tomatoes, The Sweet Potato Queens, Babette’s Feast, Chocolate to Die For. It was suggested that book ideas could be posted to the FOUCL Blog to stimulate conversation!

Community Events: Community events, particularly parades were discussed and we tried to settle on one parade in each town. Kat suggested using decorated book carts and doing a drill team routine during the parades. Karen Campbell and Richard Hutchison are choreographing. Ten to fifteen people would be needed for the drill team. Practicing could be done in a parking lot. We hope to start with Hog Wild Days and progress to the Livestock Show or the Grassroots DooDah Parade in Union, Imbler 4^th of July Parade, Elgin Stampede, Union County Fair Parade, Cove Cherry Fair and the Oregon Trail Car Show in North Powder. We are all to call looking for volunteers. Perhaps we could also tap into high school students and library aides.

Database: Arlene reported that we are assured of funding for the Heritage Quest database. We are still waiting for the check and an address and password that can be accessed by everyone in the county.

NEW BUSINESS

OLA Report: Kat gave a report on Every Child Ready to Read Parenting Classes to be started next spring and FOUCL agreed to help with funding.

Next meeting will be May 25, 5:30 pm at the Meisner Room beside the County Clerk’s office on 4th.

Assignments: call to secure volunteers to march in parades and brainstorm books about food to choose from for our cooking school. Line up for the Hog Wild Days parade begins at 10 am Saturday, June 3.

Friends of Union Cou

                                        FOUCL
Friends of Union County Libraries
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AGENDA
April 27, 5:30 pm
1119 Washington
(Library District Office)
Call to Order
Introductions
Review Minutes
Changes to Agenda

Reports:
Treasurer’s Report
     Paid memberships
     Lori Hayes-Kotter Fund
501c3 Update

Old Business:

• Library Board Visits: Dates and times; Who goes where; Review outline (Diane)


• “Food For Thought”: Update; Timing and costs; locations; publicity; process (Arlene)


• Community Events Calendar:  Select activities; What will we do?; Assign committee leader.(Diane)


• Ben Franklin: When? Where? What?  Who will manage this project? (Donna)


• Database Update (Arlene, Kat)

New Business:

• Every Child Ready to Read Parenting Classes (Kat)


• Other?

Good of the Order

Next Meeting?

Adjourn

     

Next Meeting-April 27th!!!!!

We will also be planning for ways to have a library “presence” at several, annual community events and fairs this year. All kinds of skills will be needed, from creative planning to designing costumes or maybe even building a float for local parades! If “doing” is of more interest to you than “meeting”, please get in touch so we can let you know when and where help is needed.

Finally, there are three projects in the works for FOUCL that will raise funds for library projects and keep them in the spotlight.
1.“Food for Thought” will be an innovative series of meals prepared around themes from books. Each “course” will be prepared in a different community over a series of weeks. Planning for this event continues at our April meeting!
2. This fall we hope to host an actor who is recreating the persona of Benjamin Franklin in honor of this Founding Father’s 300th birthday! Franklin’s message of the importance of books and reading for “the common man” is a message that is still important today.
3. We are moving closer to providing funds for a genealogy database that will be available to everyone in Union County at home and through their libraries. “HeritageQuest” will be available to us for a one year demonstration at a special rate.

If you love libraries, don’t be a silent partner! Join us as we work to help our libraries grow and thrive.

This month’s meeting: 5:30 pm, April 27
1119 Washington (across from Sunflower Books in UCEDC office)
La Grande, OR

An agenda is attached, hope to see you there!
The FOUCL Board of Directors

Friends of Union Cou

Friends of Union County Libraries
Minutes
March 23, 2006

Meeting was called to order by President Diane Walker.  Those present were Kat Davis, Donna Patterson, Michele Farmer, Sharon Porter and Arlene Young.

Old Business: Donna will re-work the page explaining what FOUCL has done and will be doing.  She and John Van Schoonhoven will complete the 501c3 application.

Arlene has contacted Bob Larison about how to apply for funds for the Genealogy project.  She will supply him with more information before the April 4th Foundation meeting.
     
Diane, Arlene and Michele will meet with Merlin Baker from Foley Station to plan strategies for cooking classes at the five communities with libraries.  Diane brought her mystery novels with recipes and we will base the cooking series on these. A suggested place to hold the classes was the Nazarene Church on Gekeler; A title for the series could be “Food for Thought.”  Diane had examples of posters that could be used for advertising and also suggested a bookstore in each community that might stock the mystery series.  Door prizes could be a set of the books or a basket containing ingredients for making one of the recipes.

Diane and Arlene reported on a visit with Karen Kevan at the Family History Center.  She is enthusiastic about the new genealogy program and has been authorized to participate in the program.

New Business: Donna and Sharon will draft a letter to retired librarians encouraging membership in FOUCL.

FOUCL has received a check from Mary Brown for $200 that was intended for the La Grande Library Foundation.  The check has been forwarded to the Foundation and FOUCL has given the Browns a one-year membership in appreciation of their support.

FOUCL members volunteered to attend library board meetings throughout the county in April to explain our mission and goals and to maintain visibility.  Kat will arrange these meetings.  
Cove – Diane, Donna and Arlene
Elgin – Sharon and Michele
La Grande – Diane and Karen Campbell
North Powder – Donna and Michele
Union – Arlene and Diane

Donna will make name tags to be worn to these meetings.

Kat had a copy of the Union County Chamber Calendar but we tabled until the next meeting any decision on which activities we would participate in and who would volunteer for each activity.

Donna suggested that if our request for funds is turned down by the Library Foundation that we spend the money from our treasury and then replenish it through fundraisers.

Kat reported that the web site hosted by the State Library will be up and running by June.

Kat is preparing a flyer to be distributed throughout the county with information about the library project.

The “Beans with Ben” idea was introduced by Donna Patterson and we are interested in following up with that in the fall.

Respectfully submitted,
Arlene Young, Secretary